List Pay Vendor History allows you to view a list of transactions that have occurred with this vendor. You start by selecting the criteria to base your search on. The system returns a list of transactions for that vendor that match your criteria. Finally, if you wish, you can drill down to see specific check detail on any of the listed transactions.

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Selecting Vendor History Look Up Criteria

1. In the Corporation field, use to select a specific corporation for which you want to view transactions. If you are not looking for transactions associated with a specific corporation, select <All>.

2. In the Branch field, use to select a specific staffing service branch for which you want to view transactions. NOTE: The list shows only those branches to which the current user has access. If you are not looking for transactions associated with a specific branch, select <All>.

3. In the Company Name field, enter the company name for which you want to view transactions or click to use the Company Look Up wizard to find a company. Once you have selected a company, the Company ID field displays the company's number. Conversely, if you know the company's ID number, you can simply enter it into the Company ID field. If you are not looking for transactions associated with a specific company, leave the Company Name and Company ID fields blank.

4. In the Vendor Bill Number field, enter the vendor bill number (assigned when the secondary sourcing timesheet is posted) of the transaction you wish to view. If you are not looking for a specific bill number, leave the field blank.

5. In the Invoice Number field, enter the number of the invoice you generated for the company (not the vendor) during the billing process. If you are not looking for a specific invoice number, leave the field blank.

6. In the Invoice Date Range fields, enter a range of dates in which you want to view transactions. To see transactions since a specific date, enter that date in the From field and leave the To field blank. To see transactions before a specific date, enter that date in the To field and leave the From field blank. To see transactions in a specific date range, enter both a To and From date. To see transactions on a specific day, enter the same date in the From and To field. If you are not looking for a date range, leave the fields blank.

7. If you want to see only those transactions that are pending (unpaid), click the Pending Only radio button. If you want to see only those transactions that have been paid, click the Paid Only radio button. If you want to see both Pending and Paid transactions, click the All radio button.

8. Once you are satisfied with your search criteria, click the OK button.

Reading the Vendor History Transaction List

This grid lists the results of your vendor history search based on the criteria selected. The following columns display on the grid:

• Check Date: Date listed on the check.

• Check Number: Check number listed on the check.

• Company Using: Company that used the secondary source employee provided by the vendor.

• WP Ending Date: Work period ending date from the secondary source timesheet.

• Employee Name Secondary Source Employee who worked on the assignment.

• Assignment Number: System-generated number given to the assignment.

• Pay Bill Code: PayBill Code used on the timesheet when entering pay and bill hours and amounts.

• Pay/Cost Hrs.: Number of hours (or units) entered on the timesheet for the purpose of paying the vendor.

• Pay/Cost Amt.: Total amount calculated to be paid to the vendor on the timesheet.

• Bill Hours: Number of hours (or units) entered on the timesheet for the purpose of billing the company using.

• Bill Amt: Total amount calculated to be billed to the company using.

• Inv #: Indicates the invoice number created through StaffSuite's billing process and sent to the company using.

• Inv Date: Date on the invoice sent to the company using.

• Orig Inv Bal: Original balance of the invoice sent to the company using.

• Outstanding Bal: Current balance of the invoice sent to the company using.

• AR Pmt Date: Date of last payment received on the invoice sent to the company using.

• Pay Vendor Process ID: System Generated ID number created during the pay vendor process.

• Vendor Bill Number: Number of bill sent from the vendor to your staffing service.

• Vendor Invoice Number: Number of invoice paid via the PayBill transaction.

• T S Batch/Ref #: Batch and reference number containing the Vendor transaction.

• Check Type: Transaction type (e.g. Vendor Pay Void Check, Vendor Pay, etc.).

• Check Status: Current check status (e.g. Updated, Cleared, etc.).

• Inv Status: Current status of the invoice (e.g. Updated).

To get detailed information about the check paid to the vendor for a transaction, select the transaction from the list and click the Show Detail button. The Vendor History Check Detail window displays.

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