WOTC Payroll File

The WOTC Payroll File is required for Employees who are eligible for Work Opportunity Tax Credits (WOTC). It is created after the Update Payroll process and is available for download via File Retrieval. This file is not automatically created with a Manual Check since no payroll process and therefore, no payroll update is run. However, a manual distribution would create this file since there is a payroll process.

The auto generation of WOTC file with the payroll update process is a default setting which can be disabled by unchecking the Auto-generate WOTC File with Payroll Update checkbox in the System Settings screen (Administration > General Administration > Manage System Settings > Integration Settings segment).

The WOTC Payroll file can be generated independently from the Financial Processing area (Financials > Financial Processing > Payroll > Activities > Generate WOTC). See Create WOTC.

The WOTC Payroll File uses the following specifications:

The file is delivered in .txt (text) format.

Description	Starting Location	Status	Adapt Data
Working Location Code	1	Required	BranchCode:FEIN Note: A colon separates the Branch Code from the FEIN. Hyphens are removed from the FEIN.
Name	11	Required	Candidate Full Name
SSN	111	Required	Candidate Social Security Number
Address 1	122	Required	Candidate Home Address
Address 2	152	Optional
City	182	Required	Candidate Home City
State	212	Required	Candidate Home State
ZIP	214	Required	Candidate Home Zip Code
ZIP+4	219	Optional
Hire Date	223	Required	Original Start Date
Term Date	233	Required	Separation Date (if applicable)
Transfer In Date	243	Optional	<Blank>
Transfer Out Date	253	Optional	<Blank>
Reason of Termination	263	Optional	<Blank>
Cumulative YTD Wages	265	Required	Payroll Year-to-Date Wages
Number of Hours Worked	275	Required	Payroll Number of Hours Worked
Date of Birth	279	Optional	Date of Birth (if entered)