Add Workers Comp Code

Add Workers Compensation Codes

System Administration > Workers Compensation Codes > Actions > Add Workers Comp Code

Add Workers Compensation Codes allows you to enter new workers compensation codes.

Adding a code is a two step process:

First, you add the actual code and description (for example, 8810 - Clerical)
Second, you designate the various corporations, states, and/or branches that use this code. At the same time, you will tell the system the rates used by the specific corporation/state/branch combination. For example, you can tell the system that one state in Acme Corporation uses a rate of .15 per $100.00, while a different state uses a rate of .18 per $100.00.

Adding a Workers Compensation Code

In the Workers Comp Code and Description field on the Add Workers Compensation Codes window, enter the ID number of the workers compensation code, press the Tab key on your keyboard, and enter a description for the code (e.g., Clerical). REQUIRED
Click .
The New Workers Compensation Information window displays with the ID number and description of the new code in the Workers Compensation Code field.
In the Corporation Name field, use to select the corporation to be associated with the displayed workers comp code. The drop list displays all corporations that have been added to the system. REQUIRED
In the State Name field, use to select the state to be associated with the displayed corporation and workers comp code. The drop list displays only those states in which the corporation does business. REQUIRED.
In the Branch Name field, use to select a branch IF you want to assign a specific burden rate to a specific branch for use when calculating accrued burden. This is optional. If you do not designate a branch, the system will apply the branch burden rate to all branches that have not been set up with a specific burden rate.
In the Branch Burden Rate, enter a rate that will be used INSTEAD of the state rate when calculating accrued burden. While this is optional, keep in mind that a blank branch burden rate is interpreted as a rate of 0.00 and therefore, workers comp burden will NOT be used when calculating accrued burden. If you selected a specific branch in the Branch Name field, then this branch burden rate will apply ONLY to that specific branch. If you did not enter a specific branch in the Branch Name field, then this branch burden rate will apply to all branches that have not already been set up with a specific burden rate. If the field is used, a value of .65 represents a burden rate of 65 cents for every $100 of payroll wages.
In the Rate Type field, use to select the basis for computing employer paid workers compensation premiums. Options are per 100 dollars or per 100 hours. REQUIRED.
In the State Rate field, enter the rate used to calculate workers compensation premiums. For example, if the rate is 30 cents per 100 dollars of payroll wages or 100 hours worked, enter .30. REQUIRED.
In the Include Overtime checkbox, indicate whether the overtime/premium portion of an overtime paybill code tax in included in workers compensation computations. A check in the box indicates that the overtime is included. An empty box indicates that the overtime is not included. Clicking on the box toggles it between checked and unchecked.
In the Tax Type field, use to indicate the appropriate type (taxable gross or taxable hours) of withholding for this workers comp code. This field is only necessary for states with employee paid workers compensation.
In the Tax Rate field, enter the rate of withholding from the employee. The amount entered depends on the type of tax selected. Enter a percentage if the tax type is taxable gross. If the tax type is taxable hours, this should be a dollar amount. If no rate is entered, the company will pay the entire workers comp amount. This field is only necessary for states with employee paid workers compensation.
When you are satisfied with the information entered, click OK to close the New Workers Compensation Information window and save the data entered. Click Cancel to close the window without saving any information. Click Apply to save your new information without closing the window. This allows you to enter information for another corporation, state, and/or branch associated with the same workers compensation code.