Add Workers Comp Info Screen

New Workers Comp Info Screen

The New Workers Compensation Information window is accessed by clicking on the Add Workers Compensation Codes window (after adding a new workers compensation code and description.

Click here to return to the Add Workers Comp Code main topic page.

Workers Comp Code	Displays the ID number of the workers compensation code and its description. This field is read-only (you may not edit it).

Corporation Name	The name of the corporation associated with this workers compensation code. Use to select the corporation to be associated with the displayed workers comp code. The drop list displays all corporations that have been added to the system. This field is REQUIRED.

State Name	The name of the state associated with this workers compensation code. Use to select the state to be associated with the displayed corporation and workers comp code. The drop list displays only those states in which the corporation does business. This field is REQUIRED.

Branch Name Branch Burden Rate	The name and burden rate of a branch using a special burden rate (usually due to more workers comp claims). In the Branch Name field, use to select a branch IF you want to assign a specific burden rate to a specific branch for use when calculating accrued burden. This is optional. If you do not designate a branch, the system will apply the branch burden rate to all branches that have not been set up with a specific burden rate. In the Branch Burden Rate, enter a rate that will be used INSTEAD of the state rate when calculating accrued burden. While this is optional, keep in mind that a blank branch burden rate is interpreted as a rate of 0.00 and therefore, workers comp burden will NOT be used when calculating accrued burden. If you selected a specific branch in the Branch Name field, then this branch burden rate will apply ONLY to that specific branch. If you did not enter a specific branch in the Branch Name field, then this branch burden rate will apply to all branches that have not already been set up with a specific burden rate. If the field is used, a value of .65 represents a burden rate of 65 cents for every $100 of payroll wages.

State Information Area	Displays information concerning the state rate the staffing service pays for workers compensation insurance. In the Rate Type field, use to select the basis for computing employer paid workers compensation premiums. Options are per 100 dollars or per 100 hours. REQUIRED. In the State Rate field, enter the rate used to calculate workers compensation premiums. For example, if the rate is 30 cents per 100 dollars of payroll wages or 100 hours worked, enter .30. REQUIRED. In the Include Overtime checkbox, indicate whether or not the premium portion of the overtime pay is included in the rate. If the Include Overtime field is NOT checked, the system calculates the workers comp cost for this code for overtime, double-time, and triple-time hours using the regular time rate for those hours. In other words, the overtime portion of the cost is excluded from the workers comp calculation. For example, if a check includes regular pay at $10 per hour and overtime pay at $15 per hour, the system calculates the workers comp cost using $10 as the regular pay rate and $10 as the overtime pay rate. If the Include Overtime field IS checked, the system calculates the workers comp cost for the code for overtime, double-time, and triple-time pay using the actual pay rate of the premium hours. So, if a check includes regular pay at $10 per hour and overtime pay at $15 per hour, the system calculates the workers comp cost using $10 as the regular pay rate and $15 as the overtime pay rate. Clicking on the box toggles it between checked and unchecked.

Employee Portion Area	Displays information about employee paid workers compensation. Therefore, these fields are only necessary for states with employee paid workers comp. In the Tax Type field, use to indicate the appropriate type (taxable gross or taxable hours) of withholding for this workers comp code. In the Tax Rate field, enter the rate of withholding from the employee. The amount entered depends on the type of tax selected. Enter a percentage if the tax type is taxable gross. If the tax type is taxable hours, this should be a dollar amount. If no rate is entered, the employer will pay the entire workers comp amount.

OK/Cancel/Apply	Click OK to close the window and save the data you added. Click Cancel to close the window without saving any information added. Click Apply to save your added information without closing the window. This allows you to enter information for another corporation, state, and/or branch associated with the same workers compensation code.