Report Type
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Use to select the type of report for which you are creating this forms file. This defaults to W2, but can be changed. Your options are as follows:
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W2: Used when creating W2 forms
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W2c: Used when creating W2c forms
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1099: Used when creating 1099 (contractor) forms
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Corporation
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Use to select the corporation for which you are creating this forms file. This defaults to the home branch of the user running the process, but can be changed.
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Recipient
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Use to select the recipient of the forms for the reporting type selected. Your options are:
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1099 For Employee/Employer: Creates 1099's for contractors (IRS and contractors receive the same form)
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1099 For Vendor: Creates 1099's for vendors (IRS and vendors receive the same form)
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W2 for Employee: Formats W2's or W2c's for distribution to employees
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W2 for Government Reporting: Formats W2's or W2c's for distribution to the IRS
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Sort/Break
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Use to select the way in which you want the W2/1099's sorted. Your options are:
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Employee Name: Ascending order by Employee Last Name, Employee First Name, Employee Social Security Number, and Tax Authority
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Vendor Name (if Recipient is 1099 for Vendor): Ascending order by Vendor Name, TIN Number, and Tax Authority
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Employee SSN: Ascending order by Social Security Number (or Contractor TIN) and Tax Authority
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Vendor TIN (if Recipient is 1099 for Vendor): Ascending order by TIN number and Tax Authority
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Tax Authority/Employee Name: Ascending order by Tax Authority, Employee Last Name, Employee First Name, and Employee Social Security Number
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Tax Authority/Vendor Name (if Recipient is 1099 for Vendor): Ascending order by Tax Authority, Vendor Name, and Vendor TIN.
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Tax Authority/SSN: Ascending order by Tax Authority and Employee Social Security Number
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Tax Authority/TIN (if Recipient is 1099 for Vendor): Ascending order by Tax Authority and TIN number.
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Pennsylvania - Report to Single Tax Collection District
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If you have been filing combined monthly reports in Pennsylvania to a single Tax Collector, place a check in the Pennsylvania - Report to Single Tax Collection District checkbox. This will create a combined annual W2 report for the Tax Collector.
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PA TCD Code
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The PA TCD Code field is only active if you checked the Pennsylvania - Report to Single Tax Collection District checkbox. Enter the TCD code of the Tax Collector for which you have been filing monthly combined reports.
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Created On
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In the Created On field, use to select the From and To dates for the W-2c's. The dates are inclusive and are based on the Creation Date of the W-2c. These fields allow you to create only specific W-2c's. For example, you may have created a W-2c for an employee in March and sent it to the SSA. However, in May, you notice another change that needs to be made. When you create a forms file, you can specify that the W-2c must have been created between May 1st and May 31st. This will insure that the original W-2c does not get resent to the IRS.
NOTE: This field is only used if the Report Type is W2c.
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Year
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Enter the year for which you are creating this forms file
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Process ID
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Unique ID number for this forms file. This number used to track the file through the system and identify reports associated with it. This field is not editable.
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Progress
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Displays a bar showing the progress of the file creation.
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Process
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Click this button to create the forms file based on the criteria entered on the window.
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Cancel
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Closes the window without creating a forms file.
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