Invoice Register

Invoice Register Look Up

PayBill Ribbon > Quick Look Up Group > Invoice Register

Looking Up an Invoice Register

There are three options on the Manual Check Look Up window:

On the Invoice Register Look Up window, make sure that:

Corporation, Invoice Status, and Invoice Type are set to <all>
Inv/Gen Acct Number, Original Amount, Current Balance, Inv/Gen Acct Date, Company Name and Company Number are blank.
Open Items Only is unchecked.

and click the button.

The Invoice Register displays the results of your search.

In the Corporation field, use to select the corporation with which searched invoices should be associated. This defaults to <all>, but can be changed.
In the Inv/Gen Acct Number field, type the Invoice number of the invoice for which you are searching. NOTE: For General Accounts, do not include the initial G. Thus, if you are looking for "G8149", enter "8149". If you are not looking for a specific invoice number, leave the field blank.
In the Invoice Status field, use to select the invoice status (closed, processed, updated) for which you are searching. This defaults to <all>, but can be changed.
In the Invoice Type field, use to select the invoice type (assignment invoice, general account, position invoice) for which you are searching. This defaults to <all>, but can be changed.
In the Original Amount field, enter the original invoice amount you are looking for, if any. You can also leave this field blank.
In the Current Balance field, enter the amount of the current invoice for which you are searching.

To search for a specific range, enter a From and To total. StaffSuite finds all invoices with a current balance between and including the amounts entered.
To search for invoices with a current balance of at least a certain amount, enter that amount in the From field and leave the To field blank.
To search for invoices with a current balance less than a certain amount, enter that amount in the To field and leave the From field blank.
To search for a specific current balance, enter the same amount in the From and To fields.

In the Inv/Gen Account Date field, use to select the invoice dates associated with the invoices you want to search.
To search a specific range, enter a From date and a To date. StaffSuite will find all invoices dated between and including the two dates entered.
To search for checks since a given date, enter a From date only. StaffSuite will find all invoices dated after and including the date entered.
To search for checks prior to a given date, enter a To date only. StaffSuite will find all invoices dated before and including the date entered.
To search for a specific date, enter the same date in the From and To fields. StaffSuite will find only those invoices entered on that date.

You can also leave this field blank if you are not looking for a specific date range.

In the Company Name field, click the icon to access the Look Up Company window if you want to look up invoices associated with a specific company. You can also leave this field blank.
In the Company # field, enter the ID number of the company you want associated with the invoices for which you are searching. You can also leave this field blank.
To only display open invoices, place a check in the Open Items Only box. Leave the box unchecked if you want to view both open and closed invoices.
When you are satisfied with all your selections above, click the button.
The Invoice Register displays the results of your search.

To close the Invoice Register Look Up window without searching for an invoice, click the button.