Add Void Vendor Check

PayBill Ribbon > Transactions Group > Add > Void Vendor Check

Add Void Vendor Check allows you to void a check out of the system because the actual check was lost, destroyed, or incorrect.

Only checks will the following attributes can be voided:

Must be a vendor check
Check number has not already been voided
Check number exists in the system
Vendor check has been updated

Adding a Void Vendor Check

Once you have set up a Void Vendor Check batch, the Void Vendor Check Add window displays. You can either enter the check number to void in the Check Number field or click the button to open the Check Look Up window to find the check.

Note: If the check number entered occurs in more than one bank account, the Check Look Up window will display allowing you to specify the exact check to void.

Click here for more information on using the Check Look Up window.

Once a check number has been selected, various information defaults (including Bank Account, Original Check Type, Vendor Name, Check Date and Gross Check Amount. In addition, the Void Date defaults to today's date.

NOTE: Some of the information listed above appears in data fields while some appears on the facsimile of the check.

Check to make sure the defaulted information is correct. You may edit the Bank Account field by using the button. You may edit the Void Date field by using the button.

For more information on using StaffSuite's calendar control, click here.

In the Reason field, use to select an explanation for the void check transaction. The options in the drop down list are set up using the Edit List functionality in the System Administration division of StaffSuite.
When you are satisfied with the information you have entered, click the button to save the void check transaction.

DON'T FORGET TO PROOF AND POST!!!