The following columns are listed in the TurboTime Timesheet Entry grid:

NOTE: Some of these columns may not appear on your TurboTime grid because they are hidden. To learn how to hide/unhide columns, as well as make columns editable/uneditable, click here.

• Vdr: Indicates whether the assignment is a secondary sourcing assignment. If it is, this cell will have an "X" in it. If not, this cell will be empty.

• Assignment Number: The assignment for which a timesheet can be created. An assignment must have a status of Filled or Closed to be eligible for a timesheet. In addition, the assignment corporation must match the corporation of the current bath.

• Employee ID: The ID number associated with the employee on the assignment.

• Employee SSN: The social security number of the employee on the assignment.

NOTE: Permission to view social security numbers is set up in the Staffing Service Rep Basic screen. A staffing service rep that does not have permission to view social security numbers will see the social security numbers masked with only the last four digits revealed.

• Employee L. Name: The last name of the employee on the assignment.

• Employee F. Name: The first name of the employee on the assignment.

• Employee M. Name: The middle initial of the employee on the assignment.

• Total Hours: Enter the total number of hours/units the employee has worked for the period end date. Once entered, the Pay Hrs and Bill Hrs fields calculate based on the following:

• • The system checks to see if any other timesheets have been added with the same period ending date for this employee (OTHER).

  • The system checks the Branch default information (from System Administration) to find the standard work week hours and then calculates the standard weekly hours for the timesheet based on the pay frequency.

  • If the amount of Total Hours plus the amount of OTHER hours (see above) is less than or equal to the standard work week hours, the amount in the Total Hours field is added to the branch's regular time wage code (for example, if Total Hours plus OTHER hours equals 40 and the standard work week is 40 hours, then the 40 hours are added at a regular wage code).

  • If the amount of Total Hours, plus the amount of OTHER hours is greater than the standard work week, then any amount up to the standard hours is added to the branch's regular time wage code and any amount above the standard hours is added to the branch's overtime wage code (unless the employee is exempt from FLSA overtime rules - if so, the additional hours are listed as overtime, but with a 0.00 pay and bill rate). For example, if Total Hours plus OTHER hours equals 60 and the standard work week is 40 hours, then 40 hours are added at a regular wage code and 20 hours are added at an overtime wage code.

• REG Pay Hrs, OT Pay Hrs, DT Pay Hrs, REG Bill Hrs, OT Bill Hrs, DT Bill Hrs: Indicates the total number of pay/bill hours for the selected pay type. The REG and OT amounts (for both pay and bill hours) are automatically calculated from the Total Hours cell (see explanation above). Normally, the Pay and Bill amounts are the same. However, they may be edited if needed. Any changes made to the Pay Hrs amounts will automatically update the Total Hours amount. However, changes made to the Bill Hrs amounts will not update the Total Hours amount.

• REG Pay Rate, REG Bill Rate, OT Pay Rate, OT Bill Rate, DT Pay Rate, DT Bill Rate: Indicates the rate per hour/unit paid/billed for the selected pay type. You can edit these fields, if needed.

• Ded. Code, Ded. Amount: Use these columns to add a one-time deduction (the system automatically calculates recurring deductions). Clicking in the Ded Code cell will cause a drop-list to display. Select the deduction code from the list. In the Ded Amount cell, enter the actual amount to be deducted.

• Notes: You can type any information about this assignment/timesheet in this cell.

• Branch Servicing Order: Indicates the Staffing Service Branch servicing the order. This defaults from the order/assignment.

• Company Using: Indicates the name of the company using the employee on the assignment. This defaults from the order/assignment.

• Assignment Status: Indicates the current status of the assignment (Filled or Closed).

• Shift: Indicates the shift worked on the assignment. This defaults from the assignment.

• Assignment Staff Instructions: Indicates whether they are any special instructions associated with this timesheet. This defaults from the Timesheet tab on the Assignment Staff Instructions window (under the Assignment category).

• Pay Frequency: Indicates how often the employee is normally paid. This defaults from the batch information.

• Vendor Name, Vendor Id: If the assignment is a secondary sourcing assignment, these cells indicate the Vendor Name associated with the assignment and the Vendor ID.