TurboTime Screen

Batch Information

This section contains information about the batch, including the batch number (Timesheet Batch #), batch corporation (Corporation), and work week ending date (Work Period End Date). These fields may not be edited here. However, some of this information may be editable on the Batch Basic window IF there are no transactions in the batch.

Filter Timesheets

This section allows you to filter the assignments that display in the Timesheet Entry grid. You may enter one or more fields to filter information. However, if you enter information in more than one field, the resulting timesheet must match all the criteria listed. Thus, if you select an Employee Branch and a Company Using, only those assignments matching BOTH criteria will appear in the grid.

You can filter based on the following criteria:

• Employee SSN: Enter an employee social security number to display only those assignments for that employee. You may also enter part of a number and when you click the Apply Filter button the system will automatically find all social security numbers starting with the number(s) entered. For example, "353" will find 353123456, 353854833, etc.

NOTE: Permission to view social security numbers is set up in the Staffing Service Rep Basic screen. A staffing service rep that does not have permission to view social security numbers will be able to enter a social security number but, as soon as results are displayed, the numbers will be masked with only the last four digits revealed.

• Employee ID: Enter an employee's ID number to display only those assignments for the employee with this ID number. You must enter the complete ID number and the system will find assignments for only that employee.

• Employee Last Name: Enter a last name to display only those assignments for employees with that last name. You may also enter part of a name followed by an asterisk (*). This will find all names starting with the letter(s) entered. For example, "Jo*" will find Jones, Johnson, etc.

• Assignment #: Enter an assignment number to display only that assignment in the grid.

• Employee Branch: Check the box(es) of the branch(es) to display only those assignments filled by an employee serviced by the branch(es) selected. You may select more than one branch. Clicking on a box toggles it between checked and unchecked.

• Order #: Enter an order number to display only those assignments associated with that order.

• Order PO #: Enter a purchase order number to display only those assignments containing a matching purchase order number.

• Order Ref #: Enter a reference order number to display only those assignments containing a matching reference order number.

• Order Branch: Check the box(es) of the branch(es) to display only those assignments linked with an order serviced by the branch(es) selected. You may select more than one branch. Clicking on a box toggles it between checked and unchecked.

• A/R Company: Use to look up a company. This causes the grid to display only those assignments for which the company entered is the A/R company.

• Company Ordering: Use to look up a company. This causes the grid to display only those assignments for which the company entered is the ordering company.

• Company Using: Use to look up a company. This causes the grid to display only those assignments for which the company entered is the using company.

• Check Handling: Use to select a check handling method. Only those assignments associated with the check handling method selected will be displayed in the grid.

• ASG PayBill Code: Use to select the default PayBill code for the assignment. Only those assignments using that default code will display in the grid.

• Sec Sourcing: Use to select the type of records you wish to display. To display both regular and secondary sourcing assignments, leave this field blank. To display only secondary sourcing assignments, select Sec Src Only. To display only regular assignments, select Exclude Sec Src.

• Vendor Name: Use to look up a vendor. This causes the grid to display only those secondary sourcing assignments associated with this vendor.

Once you have made your selection(s), click Apply Filter. The rows in the grid will change based on your filtering.

If you want to clear all filtering entries, click Clear All Filters.

The Clear When Save field determines whether your filtering entries will clear whenever you click the Save button. If the box is not checked, your filtering options will stay active even after clicking Save. If it is checked, the filtering options will return to a normal (blank) state after clicking Save. Clicking the box toggles it between checked and unchecked.

This entire section is optional.

Quick Find

These fields allow you to quickly find a specific assignment based on assignment #, employee ID, employee last name, or employee social security number.

Clicking allows you to select one of the quick find criteria. Upon selecting the criteria, two things happen. First, the grid sorts in ascending fashion based on the criteria you entered. Two, the field next to the Quick Find criteria activates. Enter the specific name/number you want to find. Once you enter this information, you will be taken directly to that row in the grid. This is optional, but does allow you to find a specific assignment.

Timesheet Entry

This grid display all filtered assignments that were worked on during the week that do not have a timesheet for the begin and end work period date for the specified pay frequency.

You can control the look and presentation of data in the grid by right-clicking your mouse anywhere in the grid. The following options are available.

• Sort Ascending: Sorts the current column from A-Z and/or from low number to high number.

• Sort Descending: Sorts the current column from Z-A and/or from high number to low number.

• Save Layout: After manipulating the grid (column width, sorting, etc.), this option saves your current grid layout so that it will use the same layout the next time the grid is accessed. NOTE: Layouts are saved by USER, meaning that if you save a layout using your User ID, that layout will be used whenever and wherever you log in to StaffSuite.

• Customize Grid: Allows you full control over whether a column displays, where it displays,  and whether it is editable. For more information on customizing the grid, click here.

• Hide Column: Select this causes the current column to disappear from the grid. You can make it reappear by using the Customize Grid option.

• Reset to Default: Sets the grid to the original default settings. NOTE: This will override any changes you have made to the grid since the time you installed StaffSuite.

For more information on the grid and its columns, click here.

The columns and rows of the grid can be accessed by clicking on them or by using your keyboard's arrow keys.

Entering Hours: To enter hours, find the assignment for which you want to enter hours (either by filtering, quick finding, sorting, or searching) and click in the Total Hours cell. Type the total number of hours worked for the week. The REG and OT pay hours default automatically depending on the number of hours in a typical work week and the number of hours entered. For example, if your regular work week is 40 hours and you enter 45 total hours, 40 hours will go into the REG column and 5 will go into the OT column. Of course, you may edit the number of hours in either column. As you edit the REG and OT pay hours, the Total Hours column automatically updates.

NOTE: If the employee is flagged as FLSA exempt, the pay and bill rates for overtime and doubletime will default to $0.00.

The REG and OT Bill Hrs columns default to the same number of hours as the pay columns, but can be edited. The Pay and Bill rates default from the information on the assignment, but may be edited. If you wish, you may enter a one-time deduction in the Ded. Code column (by clicking on it and selecting a deduction from the list provided). The amount of the deduction can be entered in the Ded. Amount column. Finally, any special notes may be entered in the Notes column.

When you have added enough information for a timesheet to be created for the assignment, the far left hand column (Status) will display a "C" for Complete. When you click the Save or Save & Exit button, TurboTime will make a timesheet out of every assignment with a status of "C".

Save

Save & Exit

Cancel

Save: Saves the work you have done and creates timesheets for all assignments with a TurboTime status of "C". The TurboTime window remains open and all assignments for which timesheets were created are removed from the grid. In addition, if the Clear When Save field is checked, all filtering options will be cleared.

Save & Exit: Saves your work and creates timesheets for all assignments with a TurboTime status of "C". The TurboTime window closes.

Cancel: Closes the TurboTime window WITHOUT saving your changes since the last time you saved.

• Look Up/Edit Timesheet

• Add a Timesheet

• Delete a Timesheet

• Payroll Tax Calculator