Process Payroll

PayBill > Payroll > Payroll > Process

Process Payroll is the first step in generating checks for your employees. If you want to generate direct deposit advices for your employees, select Process Direct Deposit. The second step in the process is Updating Payroll.

Processing payroll creates the payroll checks, generates a diagnostic report, calculates payroll taxes and deductions, and schedules reports. Based on your selection criteria, the payroll process selects timesheets for employees who are to be paid by check. All of an employee's timesheets are included on the same check unless otherwise indicated (different check handling flag or selected on the timesheet as an individual check).

NOTE: You can process payroll before or after you process billing.

NOTE2: Any secondary source timesheets will automatically be labelled with a "Non Payroll" status so that no payroll checks are created for them.

For more information on payroll, click here.

Processing Payroll

Make sure the defaulted information (Corporation, Bank Account, and Check Date) is correct. You may edit these fields, if needed. Use to select a different Corporation or Bank Account. Use to select a different check date.

Click here for more information on using StaffSuite's calendar.

In the First Check # field, enter the check number of the first check you want to produce with this payroll process.
Click the button to add any optional processing criteria (for example, if you wanted to produce checks for only one branch, or from one batch, or for a specific service line, or from multiple batches, etc.).

For more information about the Optional Processing Criteria, click here.

When you are satisfied with the information you have entered, click the button to process the payroll.
The progress bar will track the completion percentage of the process.
When the process is complete, the system displays a window telling you the process ID number (important for tracking the process through the Update stage), the number of checks processed, and the location of all reports created during processing (including the payroll checks themselves).