Processing direct deposit creates the direct deposit advices, generates a diagnostic report, calculates payroll taxes and deductions, and schedules reports. Based on your selection criteria, the direct deposit process selects timesheets for employees who are to be paid by direct deposit. All of an employee's timesheets are included on the same advice unless otherwise indicated (different check handling flag or selected on the timesheet as an individual check).

If you want to process payroll checks instead, click here.

NOTE: You can process direct deposit before or after you process billing.

Processing Direct Deposit

1. Make sure the defaulted information (Corporation, Bank Account, and Advice Date) is correct. You may edit these fields, if needed. Use to select a different Corporation or Bank Account. Use to select a different advice date.

Click here for more information on using StaffSuite's calendar.

2. In the First Advice #  field, enter the number of the first advice you want to produce with this direct deposit process.

3. Click the button to add any optional processing criteria (for example, if you wanted to produce advices for only one branch, or for a specific service line, or from multiple batches, etc.).

For more information about the Optional Processing Criteria, click here.

4. When you are satisfied with the information you have entered, click the button to process the direct deposit.

5. The progress bar will track the completion percentage of the process.

6. When the process is complete, the system displays a window telling you the process ID number (important for tracking the process through the Update stage), the number of advices processed, and the location of all reports created during processing (including the direct deposit advices themselves).

NOTE: Once you have processed the direct deposit, you must perform an Update (Update Payroll/Direct Deposit) to finalize the process. To transmit, the file to the bank, perform a Process Direct Deposit Transmission. If you need to process prenotifications before transmitting a live file to the bank, use Process Direct Deposit Prenote.

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