W-2 Look Up

PayBill Ribbon > Quick Look Up Group > W-2

At the end of each calendar year, employers report both to their employees, and to various government agencies, the wages they paid and the taxes they withheld on behalf of various tax authorities. This information is communicated to employees on printed forms called W-2s. The same information is communicated to tax authorities either by means of a printed W-2 form or by a data file formatted to the tax authority's requirements.

In the event that a W-2 was submitted and approved with incorrect information, then an employer must correct the data by completing a W-2c form. Again, W-2c information is communicated to tax authorities either by means of a printed W-2c form or by a data file formatted to the tax authority's requirements.

If a corporation has more than 250 W-2c's to submit, they must do so electronically unless they are granted a waiver by the government.

Looking Up W-2's

The first step in creating W-2c's is to find the W-2 that contains information that needs to be corrected.

Select W-2 Look Up from the StaffSuite navigator to open the W-2 Look Up screen.
The employee name fields are blank, and the Employee ID and Social Security # fields are also blank so you can enter any combination of information you know for the employee search.
The W2s grid displays the W2s currently associated with any employees that meet the search criteria.

Click here for more information on the W2s grid.

Double-click on the employee in the grid.

The W-2 Basic View window displays.

Click here for more information on the W-2 Basic View window and instructions on creating W-2c's.