At the end of each calendar year, employers report both to their employees, and to various government agencies, the wages they paid and the taxes they withheld on behalf of various tax authorities. This information is communicated to employees on printed forms called W-2s. The same information is communicated to tax authorities either by means of a printed W-2 form or by a data file formatted to the tax authority's requirements.

In the event that a W-2 was submitted and approved with incorrect information, then an employer must correct the data by completing a W-2c form. Again, W-2c information is communicated to tax authorities either by means of a printed W-2c form or by a data file formatted to the tax authority's requirements.

NOTE: You can view W-2s from the Employee ribbon (Government Reporting List) or from the PayBill Ribbon (W2 option in Quick Look Up section). The W-2 Basic View from Employee allows you to view W-2s and W-2c adjustments but not add, edit or delete W-2c adjustments. The W-2 Basic View from the PayBill Ribbon gives full access to W-2c adjustments (basic on your Security Title).

If a corporation has more than 250 W-2c's to submit, they must do so electronically unless they are granted a waiver by the government.

Viewing W-2 Information

The second step in creating W-2c's is to view the W-2 that contains information that needs to be corrected.

You have five options on the W-2 Basic View window:

1. If you want to create a new W-2c detail from an existing W-2 or W-2c, click the button. This causes a fresh W-2c Edit Dialog to display.

Click here for more information on the W-2c Edit Dialog.

2. If you want to view an existing W-2c detail, select the item in the W-2c Adjustments area and click . This causes the W-2c Edit Dialog to display so that you can see the changes that were entered on the W-2c detail, but not edit them.

3. If you want to edit an existing W-2c detail, select the item in the W-2c Adjustments area and click . This causes the W-2c Edit Dialog to display so that you can see the changes that were entered on the W-2c detail AND edit them.

4. If you want to remove an existing W-2c detail, select the item in the W-2c Adjustments area and click . You will receive a message asking you to confirm the deletion. Click Yes to delete the detail and click No to retain the detail.

5. If you want to close the W-2 Basic View window without making any changes, click the X in the upper right corner.

For more information about W-2c's, click here.

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