The TimeKeeper Time and Attendance module is a web-based timesheet management system that streamlines the timesheet entry and approval process to improve payroll/billing efficiency and increase the profitability of a branch. StaffSuite interfaces with the TimeKeeper web application in an ASP environment to send assignment information including company, company rep and employee records to TimeKeeper, and later retrieve the finished and approved timesheets for payroll processing.  TimeKeeper allows an employee to enter timesheet and expense information online and sends email to notify the customer contact to login and approve the timesheet online. In addition to entering timesheets, employee resources can list their job placement history, and view their timesheet history. Customer reps can approve or reject timesheets, make comments that are attached to a timesheet, and run reports (for Group timesheets, the company rep completes timesheets for employees and submits them). Staffing service reps can control permissions, change passwords, designate approvers' permissions and run reports.

Click here for more information about Timesheet Import.

WorldLink Enhances the Functionality

StaffSuite's WorldLink module can also be leveraged with TimeKeeper to provide one login access to both modules. And the addition of WorldLink allows the advanced functionality of one click performance evaluation of an employee at the same time the timesheet is being approved.

Configuring StaffSuite for TimeKeeper

When visualizing how data is "pushed" from StaffSuite to TimeKeeper, it may be helpful to think of a filled assignment as the object being pushed, and the employee, company and company rep as "attachments" that are dragged along behind the assignment. Each element has requirements that prepare the employee, company, company reps and assignment records to be "dragged" to TimeKeeper. (The exception to this rule is that changes to the TimeKeeper/WorldLink User ID or Password (employees and company reps) are automatically pushed to TimeKeeper the next time any records are sent, even if they are not currently associated with an active assignment.) If any of the records associated with an assignment being dragged do not meet the requirements for transmission to TimeKeeper, they act as an anchor to keep the assignment from being sent until they are properly configured.

Click here for the requirements to correctly configure your system administration operations and paybill records to interact with TimeKeeper.

General Features:

• Designed to minimize fraud by disallowing re-entry of multiple timesheets for same week ending

• Disallows input of timesheet on a closed assignment after 14 days.

• Administrative control of staffing service reps and their passwords within TimeKeeper

• Usage reporting

Employee Features:

• The ability to enter timesheet and expense information online.

• Single Sign-On integration with WorldLink.

• Upon Save and Submit, automatic email notification to the employee that their submission was successful and to their supervisor that the timesheet is ready for approval.

• Automatic email notification when supervisor approves timesheet.

• Ability to track online the progress of the timesheet through the approval process.

Company Contact Features:

• Multiple timesheet templates, configurable by customer.

• Enter and approve group timesheets.

• Single- or Multi-Level Approval Process.

• “Proxy” approval that allows a supervisor to designate another person to be a substitute timesheet approver.

• Immediate performance evaluation of an employee while approving their timesheet.

Internal Staffing Service Rep Features:

• Upload data to TimeKeeper automatically.

• Enter one id and password for employees and company reps for access to both WorldLink and TimeKeeper.

• View/Print Missing Timesheets.

• Map Wage Codes.

For More Information

• If you are interested in purchasing TimeKeeper, please call Bond at 1-800-318-4983.