Add Banking Transaction allows you to mark checks as paid (cleared). This function allows you to manually clear checks one by one.

If you wish to create transactions from an import file or clear a group of checks, click here.

You can also use this option to undo checks that had been accidentally cleared. For example, if you cleared a group of checks and then realized that one or two of them should not have been cleared, you can reset the check's status by using the Reset Check Status field (see below).

Adding Banking Transactions

1. From the PayBill ribbon, click Add and then Banking Transaction.

2. If a Banking Transaction batch is not in currency, the Batch Control Look Up displays. Enter data, if needed, and click OK. Select a batch from the Main Grid. Click Begin Entry. If a batch is in currency, you will be taken directly to the Banking Transaction Add window.

3. Corporation and Bank Account default from the batch information and cannot be changed on this window.

4. In the Check # field, enter the check number you would like to clear (the check must be valid for the selected bank account and must be either updated or reconciled or, in the case of a direct deposit, extracted or reconciled)

5. The Check Details section automatically populates with information about the check. These fields may not be edited.

6. The Cleared Amount field defaults to the amount of the check but can be edited, if needed.

7. The Cleared Date field defaults to the batch's Date to Apply but can be edited by clicking the button.

For more information on using StaffSuite's calendar control, click here.

8. If you want to unclear a previously cleared check, click the check box beside the Reset Check Status field. If you do so, the Cleared Amount and Cleared Date fields go blank. A check in the box means that the check's status will be reset. An unchecked box means the check's status will not be reset.

9. When you are satisfied with the information you have entered, click the button to save the Banking Transaction.

DON'T FORGET!!! You need to proof and post the batch containing the Banking Transaction before the system will clear the check(s).

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