Add Corporations allows you to create a corporation in StaffSuite.

For more information on corporations, click here.

Using the Corporation Add Wizard

The Corporation Add Wizard takes you step-by-step through the information necessary to add a corporation to your database. It is easily navigated using the following buttons:

• Next: Takes you to the next screen in the Add Wizard. Note: The Next button only becomes active when you have completed all the required fields on the current screen. Use this button to walk forwards through the Add Wizard.

• Back: Takes you to the previous screen in the Add Wizard. This is useful if you realize you made a mistake entering information during the Add Wizard.

• Cancel: Closes the Add Wizard WITHOUT adding a new corporation.

• Finish: Only available on the final screen (Verify Corporation) of the Add Wizard, this closes the Add Wizard and ADDS the new corporation to your database.

The Corporation Add Wizard Fields

The Corporation Add Wizard contains the following fields (click the field name for detailed information):

1. On the Corporation Add Wizard window:

2. Select the Staffing Service that this corporation is a valid entity of (Required)

   Allows you to associate a corporation with a previously entered Staffing Service component. A "+" symbol indicates the existence of component sublevels within the Staffing Service. Click on the "+" symbol to see these components. Highlight the Staffing Service of which this corporation is a valid entity.

   Staffing Service relates to corporation on a one to many basis. You can have many corporations for any one staffing service component. A staffing service may use various Federal ID numbers to report taxing information. It is also possible to have many staffing service components for one corporation, but for the purposes of using the software, StaffSuite associates it at the highest level. For example, you might have a main staffing service component and two divisions using the same Federal ID number. However, StaffSuite only associates the corporation to the highest level (main staffing service).

3. Legal Corp Name (Required)

   Type the legal name of the corporation.

   If StaffSuite finds a matching legal name in your database, you will receive a message telling you to select a different legal name. No two corporations may have the same legal name.

4. Corp Name/dba (Required)

   Type the "doing business as" name of the corporation.

   If StaffSuite finds a matching "doing business as" name in your database, you will receive a message telling you to select a different dba name. No two corporations may have the same "doing business as" name.

2. On the Enter Payroll/Billing window:

3. Federal Tax Authority ID (Required)

   Enter the federal tax authority identification number for this corporation. Every corporation is assigned a unique federal tax authority identification number.

4. FUI Burden Rate % (Required)

   Enter the federal unemployment insurance burden rate, if any, for this corporation. For example, if the FUI burden rate is .8%, enter .8 in this field. If the FUI burden rate is 1.5%, enter 1.5 in this field.

5. SUI Reporting Basis (Required)

   Use to select the basis for reporting your corporation unemployment reporting status to the states. This information is required.

   The choice you make defines employment for an employee who works in more than one state during a quarter. Choices are:

   • Work State Earnings (reports wages to the work location tax authority that has the highest earnings for the reported quarter)

   • Work State Hours (same as above, but based on hours instead of earnings)

   • Employee Branch (reports to the state tax authority associated with the employee's current branch)

   • Employee SUI (reports to tax authority indicated on employee's current payroll employment code)

   • Employee Resident (reports to authority associated with the employee's current W-4 resident state)

6. 3rd Party Wage Account

   Enter the unique code for your third-party unemployment reporting software package. This field is only necessary if you are using a third-party reporting software package.

7. Invoice Message

   Enter the message you want to print on invoices for this corporation.

3. On the Enter Mailing Address window:

4. Suite/Building

   Enter the Building or Suite number, if any, for the corporation.

5. Street Address (Required)

   Enter the Street Address for the corporation.

6. City (Required)

   Enter the City for the corporation.

7. State (Required)

   Use to select the 2-letter abbreviation of the state for the corporation.

8. Zip Code (Required)

   Enter the Zip Code for the corporation.

4. On the Enter Phone Information window:

5. Phone Type

   Use to select a Phone Type (office, fax, etc.). You can add multiple phone numbers on this screen by using this field to enter a Phone Type and completing the information requested (Phone Number). Then, select another phone type and complete the information for it. Continue until you have added all needed phone types.

6. Phone Number

   Enter the Phone Number for the phone type entered above. Note: You do not have to add parenthesis or dashes.

5. On the Enter State Information window, click . (at least one state Required)

6. On the New State window:

7. State Name

   Select the state to add (or edit) from the pick list. This is the state in which the corporation does business.

8. Tax Code

   Displays the tax code for the state. This information defaults automatically based on the state selected and may only be edited by changing the state selected in the State Name drop list.

9. Auto Gen Tax Code

   This field is reserved for a future release of StaffSuite and therefore has no effect on the system.

10. Minimum Wage

    Enter the minimum wage for this corporation in this state.

11. State Tax Id

    Enter the state tax identification number for this corporation in this state.

12. SUI Tax Id

    Enter the state unemployment insurance identification number for this corporation in this state.

13. SUI Burden %

    Enter the state unemployment insurance burden rate percent for this corporation in this state.

    For example, if the SUI Burden rate is .4% (4/10 of 1%), enter .4 in this field.

14. FUI Burden %

    Enter the federal unemployment insurance burden rate percent for this corporation in this state.

    For example, if the FUI Burden rate is .4% (4/10 of 1%), enter .4 in this field.

15. Occ. Tax Location

    For states that use Occupational Privilege Tax (such as Pennsylvania), this field determines if the tax is withheld:

    • for the employee's branch tax authority (Employee Branch)

    • for the company's branch tax authority (Company Branch)

    • for the order's branch tax authority (Order Branch)

    • based on the actual work location (Work Location)

    Use to select the application occupational tax location.

Once you have entered the information, click Apply to save the information and leave the New State window open so you can enter data for another state, click OK to save the information and close the New State window, or click Cancel close the New State window WITHOUT saving the state information.

7. On the Verify Corporation window, check the information provided to make sure it is correct. If it is, click the Finish button to close the Add Wizard and save the corporation to your database. If it is not correct, click the Back button to return to previous screens within the Wizard so you can make any necessary changes. If you want to close the Add Wizard WITHOUT saving the corporation, click Cancel.

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