Skill Edit List Basic

System Administration > Edit Lists > Viewer > Skill Edit List Basic

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Skill edit list items are a special kind of edit list items that are used throughout StaffSuite to associate desirable skills with employee, company, assignment, position and vendor records. These skills are identified during a keyword search or parsing a resume for an employee record. The Skill Edit List Basic screen allows you to do the following (click on any of the items in this list to go directly to that topic):

For a more thorough explanation of edit lists, click here.

For information on how to add any edit list value in the basic screen, click here.

Adding Values to a Skill Edit List

  1. Find the Staffing Service Component to whose skill edit list you wish to add values. Click on the "+" (plus) symbol to expand the folder.

  1. Select the Category of General and click on the "+" (plus) symbol to expand the folder.

  1. Scroll down to the Skill subfolder and click on it to access the skill edit list to which you wish to add values.

NOTE: A "+" (plus) symbol next to the skill edit list indicates that a branch-specific skill edit list has been set up. Click the "+" (plus) symbol to see the various branch for which specific skill edit lists have been set up. If you wish to edit the branch specific list, click on the branch name.

  1. The grid at the bottom of the window populates with the values currently assigned to the selected skill edit list.

  2. Click New to open the New Skill Edit List Item window where you can enter a new skill and its synonyms.

    Click here for details on adding a skill edit list item in the New Skill Edit List Item screen.

  3. Enter the skill item in the window, and when you close the window the skills that were added now appear in the Skill Edit List Basic window. Click the Save button to commit your changes to the database.

Editing Values in a Skill Edit List

  1. Find the Staffing Service Component to whose skill edit list you wish to change values. Click on the "+" (plus) symbol to expand the folder.

  1. Select the Category of General and click on the "+" (plus) symbol to expand the folder.

  2. Scroll down to the Skill subfolder and click on it to access the skill edit list in which you wish to change values.

NOTE: A "+" (plus) symbol next to the skill edit list indicates that a branch-specific skill edit list has been set up. Click the "+" (plus) symbol to see the various branch for which specific skill edit lists have been set up. If you wish to edit the branch specific list, click on the branch name.

  1. Upon clicking the Edit List name (or the Branch name if you are changing values to a branch-specific list), the Name/Description grid (at the bottom of the window) populates. This shows the values currently assigned to the selected skill edit list.

  2. The grid at the bottom of the window populates with the values currently assigned to the selected skill edit list.

  3. Click Edit to open the New Skill Edit List Item window where you can edit the skill and its synonyms.
    Click here for details on editing a skill edit list item in the New Skill Edit List Item screen.

  4. Edit the skill item in the window, and when you close the window the skills that were edited now appear in the Skill Edit List Basic window. Click the Save button to commit your changes to the database.

Deleting Values in a Skill Edit List

When removing a value from a skill edit list, make sure that it is not used anywhere in the system. In certain circumstances, removing a value from a skill edit list will cause all fields in the Operation division that use that value to default to empty (or blank). Values should only be removed if they were entered in error or if you are sure they are not being used.

  1. Find the Staffing Service Component from whose skill edit list you wish to remove values. Click on the "+" (plus) symbol to expand the folder.

  1. Select the Category of General and click on the "+" (plus) symbol to expand the folder.

  2. Scroll down to the Skill subfolder and click on it to access the skill edit list you wish to delete.

NOTE: A "+" (plus) symbol next to the skill edit list indicates that a branch-specific skill edit list has been set up. Click the "+" (plus) symbol to see the various branch for which specific skill edit lists have been set up. If you wish to remove a value from the branch specific list, click on the branch name.

  1. Upon clicking the Edit List name (or the Branch name if you are removing values from a branch-specific list), the Name/Description grid (at the bottom of the window) populates. This shows the values currently assigned to the selected skill edit list.

  2. In the grid, click on the Name of the Edit List value you want to remove. The row that you selected is highlighted.

  3. Click Remove.

  4. The system will ask if you really want to remove the value. Click Yes.

  5. Once you are back at the Edit List Basic window, click the Save button to commit your changes to the database.

Creating a Branch-Specific Skill Edit List

Branch-specific skill edit lists are useful for those lists that are applicable only to a certain area. For example, a location code of Buckhead, Vinings, and Virginia Highlands might make perfect sense in Atlanta, but would not be useful at all in Chicago. Thus, StaffSuite gives you the option to create skill edit lists that are different depending on the Staffing Service Branch that accesses them.

  1. Find the Staffing Service Component to which you want to add a Branch-Specific skill edit list. Click on the "+" (plus) symbol to expand the folder.

  1. Select the Category of General and click on the "+" (plus) symbol to expand the folder.

  2. Scroll down to the Skill subfolder and click on it to access the skill edit list in which you wish to add a Branch-Specific skill edit list.

NOTE: A "+" (plus) symbol next to the skill edit list indicates that a branch-specific skill edit list has been set up. Click the "+" (plus) symbol to see the various branch for which specific skill edit lists have been set up.

  1. The Valid Branches area displays all branches for the selected staffing service component. Click on the branch name of the branch for which you want to make a branch-specific skill edit list.

  2. Click .

  3. The branch is transferred to the left window pane. Click on the branch name.

  4. The grid becomes blank. This reflects the fact that the skill edit list in that specific branch is empty.

  5. Click New.

  6. Add new values to the skill edit list. Click OK (or Apply) when finished.

  7. Once you are back at the Edit List Basic window, click the Save button to commit your changes to the database.

Inactivating Values in a Skill Edit List

Inactivating a skill edit list value means that users can no longer see it, or select it, from a drop list or picklist. The exception is that a skill edit list value that was previously saved in a record will still appear in the field (preceded by the letter I in parentheses), even if the value has since been made inactive. Once another active value is selected and saved in the record, however, that inactive value will no longer appear on the drop list and cannot be selected.

  1. Find the Staffing Service Component that contains a skill edit list value you wish to make inactive. Click on the "+" (plus) symbol to expand the folder.

  1. Select the Category of General and click on the "+" (plus) symbol to expand the folder.

  2. Scroll down to the Skill subfolder and click on it to access the skill edit list in which you wish to make inactive.

NOTE: A "+" (plus) symbol next to the skill edit list indicates that a branch-specific skill edit list has been set up. Click the "+" (plus) symbol to see the various branches for which specific skill edit lists have been set up. If you want to edit the branch specific list, click on the branch name.

  1. Upon clicking the Skill Edit List name (or the Branch name if you are changing values to a branch-specific list), the Name/Description grid (at the bottom of the window) populates. This shows the values currently assigned to the selected skill edit list.

  2. In the grid, click on the Name of the Skill Edit List value you want to inactivate. The row that you select is highlighted.

  3. Click Edit.

  4. Click the Inactive check box so that a check mark appears.

  5. Click OK to save your changes and close the window. Click Cancel to close the window WITHOUT saving your changes.

  6. Once you are back at the Skill Edit List Basic window, click the Save button to commit your changes to the database.

NOTE: If you don't see your changes reflected in Operations immediately, log your regular user out, and then log back in as you normally do; the skill edit list changes should be visible.

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