Add Manual Check allows you to record information about a check issued outside of the normal payroll process (in order for Accounts Receivable and year-end information to be correct).  

Adding a Manual Check

1. Add a timesheet for the assignment(s) paid on the Manual Check.

For more information on adding a timesheet, click here.

2. Click .

3. In the Bank Account field, use to select the bank account from which this check was drawn.

4. In the Check Date field, use to select the date on which the check was written.

For more information on using StaffSuite's calendar, click here.

5. In the Check Number field, enter the check number from the written check.

6. In the Net Check Amount field, enter the amount for which the check was written (NOTE: The Gross Amount automatically defaults from the timesheet).

7. In the Comments field, type any comments you want associated with this manual check (optional).

8. In the Withholding Grid, click to add information about any taxes that were withheld from the Gross Amount of the timesheet to get the net amount of the check.

For more information about the Withholding Add window, click here.

9. In the Deductions Grid, use to select any deductions associated with the check. Next, type the amount that will be deducted from the employee's pay in the EE Amount column. If there is an employer matching amount for this deduction, enter the amount in the ER Amount column.

10. When you are satisfied with the information you have entered, click the button to retain the information shown here and return to the Timesheet screen. Make any additional changes there, and save the timesheet with the manual check attached.

11. Click the button to close the Manual Check window without saving any information.

NOTE: The Gross Amount minus withholdings minus deductions must equal the Net Amount. If it does not, the system will display a warning message. You cannot save the Manual Check until the amounts are balanced.

NOTE2: If you use the General Ledger Interface, your payroll information will be automatically sent to the GL.

DON'T FORGET!!! You need to proof and post the batch containing the Manual Check before the system will apply it to the invoice or general account.

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