Process Vendor is the first step in generating checks for your vendors.  The second step in the process is Update Vendor Pay.

Processing vendor pay creates vendor checks, generates a diagnostic report, and schedules reports. Based on your selection criteria, the payroll process selects vendor pay transactions for vendors. All of a vendor's transactions are included on the same check unless otherwise indicated (selected as individual check during the Add Vendor Pay process).

For more information on vendor pay, click here.

Processing Vendor Pay

1. Make sure the defaulted information (Corporation, Bank Account, and Check Date) is correct. You may edit these fields, if needed. Use to select a different Corporation or Bank Account. Use to select a different check date.

Click here for more information on using StaffSuite's calendar.

2. In the First Check #  field, enter the check number of the first check you want to produce with this vendor pay process.

3. Click the button to add any optional processing criteria (for example, if you wanted to produce checks for one branch, or for a specific vendor, or from multiple batches, etc.).

For more information about the Optional Processing Criteria, click here.

4. When you are satisfied with the information you have entered, click the button to process the vendor pay.

5. The progress bar will track the completion percentage of the process.

6. When the process is complete, the system displays a window telling you the process ID number (important for tracking the process through the Update stage), the number of checks processed, and the location of all reports created during processing (including the vendor checks themselves).

More Information

Vendor pay records are sorted by the following criteria: Vendor Branch ID, Vendor Name, Vendor TIN, and Individual Check indicator. When any of these criteria change, the system will generate a new check.

Multiple vendor checks going to the same "remit to" address will NOT be combined into a single check.

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