Batch Control Basic

PayBill > Batches Main Grid > Double-Click A Record

Basic Information allows you to garner information about your batches. In addition, in certain circumstances, you can edit your batch from this window.

For more information on batches, click here.

Editing a Batch

You can edit the batch in currency if its status is one of the following:

Available for Entry
Proofed

You can not edit the batch in currency if its status is one of the following:

Selected for Proofing
Selected for Posting
Posted
In Use

The following rules apply to the fields on the batch window:

Field	Rule
Batch Type	Not Editable.
Batch Identifier	Not Editable.
Corporation	Editable only if no transactions exist in the selected batch.
Batch Branch	Editable only if no transactions exist in the selected batch.
Pay Frequency	Not Editable.
Date To Apply	Editable. However, it does not change the date on transactions that already exist in the batch. Instead, it only affects new transactions added to the batch.
Work Period	Editable. However, it does not change the work period dates on transactions that already exist in the batch. Instead, it only affects new transactions added to the batch.
Bank Account	Editable only if no transactions exist in the selected batch.

Once the batch has been edited and saved, the Batch Status information fields will be automatically updated with the name of the rep making the change in the Status Changed By field and the date and time of the change in the Status Date/Time field.

Finally, you may perform the following tasks from the Batch Control window:

Clicking allows you to add a transaction to the batch.
Clicking allows you to add input a cleared check file or select a number of checks to be cleared (if the Batch Type is Bank Transaction and if there are currently 0 transactions in the batch) or to use the TurboTime functionality to enter information for several timesheets quickly and efficiently (if the Batch Type is Timesheets).
Clicking lists, in the Main Grid, all transactions that are currently part of the selected batch.
Clicking allows you to delete the batch in currency. This button only becomes active if the batch does not have any transactions associated with it. The exception is Timesheets. When you first display the timesheet batch (with associated timesheets), the Delete Batch button will be inactive. However, if you click the List Transactions button (to list the timesheets), the Delete Batch button will become active. Clicking the button will delete the batch AND all associated timesheets.