Proof Batch Control

PayBill Ribbon > Batch Control Group > Proof

Proof Batch Control allows you to confirm the accuracy of the data you have entered against your source documents (payroll board report, individual timesheets, payment checks, etc.)

For more information on proofing, click here.

Proofing a Batch

In the Batch Type field, use to select the type of transaction you want to proof.
All batches that have a status of Available for Entry, In Use, Proofed, or Selected for Proofing for the type of transaction selected are displayed in the Batch Proof Selection Grid.
Rows listed in black indicate that you can select the batch for proofing. Rows listed in gray may not be selected for proofing (because of security clearance or because they are In Use or Selected for Proofing).
Click the box in the Select column to choose a batch or batches to proof. A checkbox appears in the box to designate that the batch in that row will be proofed. Clicking on an already checked box will uncheck (deselect) it. You may select one, some, or all of the available batches.
Once you are satisfied with the batches you have selected, click .
The Progress Bar indicates the status of the proofing process.
When the Proofing process is complete, a Hash Totals window displays. Check to make sure the amounts listed match the actual amounts entered into the batch. If they do not match, you can edit your transactions and reproof the batch.
The Proofing process creates up to three reports which are located in your PayBill\Batch Proof\XXXXX folder (where XXXXX indicates the type of transactions being proofed). Remember, the reports are identified by the Process ID number, so be sure to make note of it (it can be found on the Hash Totals window):
Batch Proof Register details the transactions that were proofed with the batch. For more information on this report, see your PayBill Reporting Manual.
Batch Proof Diagnostic Register details all diagnostic message produced by the system during the proof process. For more information on this report, see your PayBill Reporting Manual.
Proof Journal summarizes information about the proofed batch. For more information on this report, see your PayBill Reporting Manual.