Direct Deposit Add Screen

Corporation

Displays the corporation associated with this employee's direct deposit record. It cannot be edited here, but can be edited on the Direct Deposit Maintenance window.

Distribution by

Indicates the distribution method (Percent or Amount) used for this direct deposit record. It cannot be edited here, but can be edited on the Direct Deposit Maintenance window.

Deposit Status

Use to select the current status of the employee's direct deposit record. Options are:

• Pre-Note Requested: This is used only when a pre-note is required and indicates that the pre-note has NOT yet been submitted.

• Pre-Note Submitted: This is used only when a pre-note is required and indicates that the Pre-Note has been submitted.

• Authorized: Used to indicate that no pre-note is necessary.

This defaults based on the bank account information set up for the corporation in System Administration. If the Corporation has only one bank account and the pre-note required indicator is set to "True", then this field defaults to Pre-note Requested. If the Corporation has more than one bank account (or no bank account, this field will be blank. Otherwise, this field defaults to Authorized.

This is a REQUIRED field.

NOTE: If you are using onboarding, this field will be set to Pre-Note Requested. If you would rather have a different status, please update this field after you have updated the employee's record with the onboarding information.

Date/Time

Entered By

Updated By

Date/Time indicates the date and time that the direct deposit record was last updated. Whenever you add or edit a direct deposit record, this defaults to the current date and time, but can be changed.

Entered By indicates the staffing service rep that actually performed the activity. This field defaults to the current user when the activity is completed, but can be changed.

Updated By displays the Staffing Service Rep who last updated the direct deposit information for this employee.

Residual Account

Active Account

Checkboxes indicating whether the direct deposit account is a residual account and whether it is currently being used for the employee.

A residual account acts as a bucket into which any extra monies are deposited when all other distribution methods are complete. For example, suppose you have an employee's pay going into 3 accounts based on Amount. The total pay is 100.00. The first account (residual) is designed to collect 20.00, the second 10.00, and the third 15.00. The remaining amount (55.00) would be deposited into the first account, since it is the residual account.

A check indicates that this account is residual. You may have only one residual account per corporation per employee.

The Active indicator determines whether an account is current being used. An inactive account is ignored (for direct deposit purposes) on the employee timesheet.

A check indicates that the account is active. An empty box indicates that the account is inactive.

Clicking on either box toggles it between checked and unchecked.

Bank Name

Account Number

Account Type

Routing Number

Priority

Amount/Percent

These fields give basic information about the employee's bank that will receive the direct deposit monies.

• Bank Name indicates the name of the employee's banking institution (REQUIRED).

• Account Number indicates the account to which pay will be deposited (REQUIRED).

• Account Type indicates whether this is a savings or checking account (REQUIRED).

• Routing Number is a unique nine-digit number provided by the employee's bank. It consists of a 4 digit Federal Reserve Routing Symbol, a 4 digit ABA Institution Identifier, and a 1 digit Check Digit. NOTE: Upon trying to save a new Routing Number, the system will perform a check (using the check digit) and notify you if the number is invalid.

• Priority: Indicates (for Amount based Distribution) the order in which monies will be deposited from the Employee's pay. The lower the number the higher the priority. For example, an account with a priority of 5 will receive money for the employee's pay before an account with priority 12. Each account must have a unique priority number. Note: Priority is not used if the distribution method is Percent.

• Amount/Percent: This field name changes based on the Distribution method selected. If the field reads "Amount", then this indicates the actual amount from the employee's paycheck that will be deposited into this account. If the field reads "Percent", then this indicates the percentage of the employee's pay that will be deposited into this account. Note: For Amounts, any non-residual account must have an amount greater than 0.00 entered. For Percents, the total percent from all accounts must add up to 100%.

OK/Apply/Cancel

OK closes the Direct Deposit Add window and saves your changes. Apply saves your changes but leaves the window open allowing you to add more Direct Deposit records. Cancel closes the window WITHOUT saving your changes.

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