Proof Batch Control Info

Yes. You may proof one or many batches at the same time. A batch proof selection screen makes it easy to choose multiple batches.

However, you are restricted to batches of the same type. In other words, you can proof multiple timesheet batches at the same time, but you can't proof a timesheet batch and a balance forward batch at the same time.

Yes. In fact, that's one of the great things about batches. If someone else is working on a batch, you don't have to wait for them to finish before proofing your batch (even if their batch contains the same types of transactions).

There are three types of information the system gives you during the proofing process.

The first is a hash totals screen which allows you to compare various totals generated by the system with those in your own records. This is an excellent way to perform a quick check.

The second is a number of reports generated during the proof process that detail the transactions entered into the batch.

The third is a diagnostic report which notes any possible discrepancies in the batch transactions (for example, the employee has two timesheets for the same pay period).

Using all three types of information, you can feel confident when making a decision whether to proceed to posting or correct the batch.

Yes. You can proof a batch as many times as you want BEFORE posting it.

Thus, you can edit a batch, proof it, edit it some more, proof it, edit it even more, proof it, and so on.

However, once a batch has been posted, it cannot be edited or proofed.

The great things about proofing is that nothing has been committed to the database yet. Therefore, if there is a mistake found, all you have to do is open up the batch, find the transaction with the error, and make the correction. Then run the proof again.

You control the process rather than the other way around. You can choose to post only when you are confident that the information from the proof is completely accurate.