The WorldLink window allows you to add information that will be used by the WorldLink module when displaying generic information, sending an email, generating an activity, etc. It also identifies the URL of the WorldLink server and web site home page.

WorldLink information is only added or edited at the Parent Staffing Service level.

You only need to add WorldLink information if you have purchased the WorldLink module.

For more information on WorldLink, click here.

For more information on staffing service, click here.

Adding WorldLink Information

NOTE: Only the Suite/Building and Default Rep Title fields are optional. All other fields are required.

1. In the Company Name field, type the Staffing Service's name. This name will display when generic contact information is being presented to a WorldLink Guest (and WorldLink is unable to get a name from the Branch Profile).

2. In the Suite/Building, Address, City, State, and Zip fields, enter address information for the Staffing Service listed in the Company Name field. This information will display when generic contact information is being presented to a WorldLink Guest (and WorldLink is unable to get the info from the Branch Profile).

3. In the Phone Number and Fax Number fields, enter phone information for the Staffing Service listed in the Company Name field. This information will display when generic contact information is being presented to a WorldLink Guest (and WorldLink is unable to get the info from the Branch Profile).

4. In the Server URL field, enter the URL of your WorldLink server. This allows StaffSuite and WorldLink to communicate with each other.

5. In the Home Page URL field, enter the URL of your web-site's home page.

6. In the Federal Contractor checkbox, place a check in the box if you are a Federal Contractor. This causes OFCCP forms to display in WorldLink when a Candidate/Employee registers, applies for a job or updates their Contact Information. Clicking on the box toggles it between checked and unchecked.

7. In the Default Rep, Default Rep Title, and Default Rep E-mail fields, enter information about the staffing service rep that will display when generic contact information is being presented to a WorldLink Guest (and WorldLink is unable to get the info from the Branch Profile). Click to open a Look Up Staffing Service Rep dialog and select a different staffing service rep.

8. In the Default Entered By field, Click to open a Look Up Staffing Service Rep dialog and select the staffing service rep that will be assigned to the Entered By field on all new activities generated by WorldLink.

9. In the Default E-mail field, enter the email address that will be used in the event that an E-mail address can't be resolved by the system when it attempts to send an E-mail inside the Staffing Service.

10. In the Return/From E-mail  field, enter the email address that should appear in the "From" field on all e-mails created automatically by the system.

11. In the Default Temp Status and Default Direct-Hire Status fields, use to select the status that will be assigned to each Temp/Direct-Hire employee created through registration on the WorldLink site.

For more information on employee statuses, click here.

11. In the Default Source Category, and Default Source Name fields, use to select the default information that will be associated with any document sent through WorldLink. The options in the drop list are user-defined and can be changed using StaffSuite's Edit List functionality.

12. In the Unpublish from WorldLink on field, place a check next to the activities from which you would like the system to automatically create an Activity Base for Remove WL activity. In other words, if you would like the system to automatically unpublish a WorldLink Assignment/Position upon completion of a Cancel activity, place a check beside the word Cancel.

13. If you selected at least one of the checkboxes in step 12, use to select the Explanation and Result you would like the system to use on the Activity Base for Remove WL activity. The fields in the Temp Hire section are used on Assignments and the fields in the Direct Hire section are used on Positions.

14. If you would like the system to automatically complete WL-Add Employee activities, place a check in the Auto-complete activity: WL-Add Employee field. If you do place a check in the checkbox, the Result field activates. Use to select the Result that you would like the system to use when completing the WL-Add Employee activity.

15. Click the Allowed Categories button to select the types of documents that can be uploaded via WorldLink. A small window will open allowing you to move existing Document categories back and forth from an Allowed area to a Not Allowed area. Any categories listed in the Allowed area will display as options in WorldLink, allowing the WorldLink user to select one of the categories as the type of document they are uploading.

16. When you are satisfied with the information entered, click the Save button on the toolbar.

For more details about the WorldLink window and the editable fields, click here.

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