Timesheet Export Configuration is for staffing services that use an external timesheet import application for timesheet preparation. StaffSuite interfaces directly with its TimeKeeper application to send filled assignments and retrieve completed and approved timesheets back into StaffSuite for payroll processing.

For more information on Timesheet Import, click here.

StaffSuite also can use Amano and Ti3 FasTime™ third party timesheet preparation applications to import a file. Due to the different configurations possible, the following instructions are presented separately for the two types of applications. We strongly suggest contacting Bond-US Support for help setting up your configuration information for Amano or Ti3 FasTime™.

The fields on this window describe the settings for the company in currency. If this company has a parent with configuration settings, the settings for the parent company will be displayed in the read-only fields on the right side of the screen as a reference to guide you in entering the correct settings for the current company. Important: You must set up every company which will export data for timesheets, whether it is a parent company, or a subsidiary. The Company settings on the left side of the screen will be used for sending timesheets to TimeKeeper no matter what is displayed on the right side of the screen.  

These settings for the company will apply to all assignments generated for this company, but can be overridden at the Assignment level. Click here for more information on Assignment Timesheet Export Configuration settings.

Timesheet Export Configuration for TimeKeeper

Click here for more information on TimeKeeper.

1. The Timesheet Format field describes the format that timesheets being exported from this company will use (unless overridden at the assignment level). The Timesheet Export Report also uses this format for assignments associated to this company. Use to select from a list of valid choices. If you select a format that includes expenses, the Accept Expenses checkbox below also needs to be selected.

Click here for detailed information on TimeKeeper timesheet formats.

NOTE: The TimeKeeper module only accepts certain timesheet formats combined with the correct Timesheet Measurement option selected below.
Click here for a list of which format and measurements match.

2. In the Timesheet Branch field, use to select the staffing service branch used for the assignments associated to this company in the Timesheet Export Report. The Staffing service branch must belong to a staffing service that has been set up to use TimeKeeper.

3. In the Work Period Ending Day field, use to select the day of the week that serves as the end of the reported work period for the assignments associated to this company in the Timesheet Export Report.

4. The Time/Attendance Application field indicates the time/attendance application used for the assignments associated to this company in the Timesheet Export Report. In this example, select TimeKeeper.

5. In the Timesheet Measurement field, use to indicate how time is measured for the assignments associated to this company in the Timesheet Export Report.

6. In the Report Interval field, use to indicate how often time is report for the company using this assignment.

7. In the Approver Name field, use to select the name of the company representative who is primarily responsible for approving timesheets as a Contact in TimeKeeper for the assignments associated to this company. The rep must have a role of Timesheet Approver to appear on the list. The rep also needs a valid email address in the  Company Rep Basic screen.

8. The Allow Employee Revisions checkbox does not control employee access to timesheets in TimeKeeper, but may be used by other applications that interface with StaffSuite.

9. The Accept Expenses checkbox indicates whether or not expenses can be entered in a timesheet in TimeKeeper. A check indicates that expenses are allowed to be entered in the timesheet. This checkbox must be selected if a format that includes expenses is selected in Timesheet Format above. Clicking on the box toggles it between checked and unchecked.

10. When you are satisfied with your selections, click the Save button on the StaffSuite toolbar.

Setting Timesheet Export Configuration for Amano or Ti3 FasTime™

This Timesheet Export Configuration setup is for those staffing services that use Amano or Ti3 FasTime™ as their timesheet import application.

The fields on the window describe the default settings for the Ti3 timesheet export file that StaffSuite creates for the company in currency. For Ti3, you create the Ti3 timesheet export file in Crystal Enterprise to provide Ti3 with a list of expected timesheets. This report is called the "Timesheet Export Report". After Ti3 collects the time and attendance information, they create an import file for you to import into StaffSuite PayBill to create timesheets. Click here for more details on the PayBill functionality.

The settings you enter here will override the report defaults.

If your staffing service does not want to use the standard Ti3 field defaults as the report defaults in the Timesheet Export Report or you want to include mileage and expense information in your timesheets, then you must customize the export file using Crystal Enterprise report designer. Contact Bond International Software Support for more information about this option.

Changing Timesheet Export Configuration Information

The Company fields display settings for the company in currency. The Parent column displays the current settings for this company's Parent level component.

1. The Timesheet Format field describes the format in which time is reported in the Timesheet Export Report for the assignments associated to this company. Use to select from a list of valid choices. The default is Weekly - Total Hours per Day.

2. In the Timesheet Branch field, use to select the staffing service branch used for the assignments associated to this company in the Timesheet Export Report.

3. In the Work Period Ending Day field, use to select the day of the week that serves as the end of the reported work period for the assignments associated to this company in the Timesheet Export Report.

4. The Time/Attendance Application field indicates the time/attendance application used for the assignments associated to this company in the Timesheet Export Report. In this example, select FasTime.

5. In the Timesheet Measurement field, use to indicate how time is measured for the assignments associated to this company in the Timesheet Export Report. The default is Minutes-Decimal Format-QTR Increment.

6. In the Report Interval field, use to indicate how often time is report for the company using this assignment. The default is Weekly.

7. In the Approver Name field, use to select the name of the company representative who is primarily responsible for approving timesheets for the assignments associated to this company. The rep must have a role of Timesheet Approver to appear on the list. The rep also needs a valid email address at either the assignment, company using, or parent company level for the timesheet import process to complete successfully.

8. The Allow Employee Revisions checkbox indicates whether or not employees are allowed to change the timesheets they submit prior to approval for the assignments associated with this company. The standard report default is to allow employee revisions. A check indicates that revisions are allowed. Clicking on the box toggles it between checked and unchecked.

9. The Accept Expenses checkbox indicates whether or not expenses are accepted in the Timesheet Export Report for the assignments associated with this company. The standard report default is to not accept expense information. A check indicates that expenses are allowed. Clicking on the box toggles it between checked and unchecked. NOTE: If you want to include expenses and/or mileage information, additional set-up is necessary. Click here for more information.

10. When you are satisfied with your selections, click the Save button on the StaffSuite toolbar.

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