Staffing Service System Defaults Screen

Staffing Service Defaults Screen

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New Employee Temporary Status	Use to set the default temp status for new temporary employees. When an employee is added to the system, this will be his or her initial temp status. For a discussion of Employee Status, click here.

New Employee Direct-Hire Status	Use to set the default direct-hire status for new employees. When an employee is added to this system, this will be his or her initial direct-hire status. For a discussion of Employee Status, click here.

Parse Resume Skill Method	Use to select the method which StaffSuite will use to parse resumes. Select Skill Edit List to have the system parse resumes using only the edit list entries saved by you in StaffSuite, or select System and Skill Edit List to parse resumes using both the edit list skills saved by you in StaffSuite, and the extensive system delivered skills list that is part of the parsing tool. Click here for more information about Skills Edit List. Click here for more information on parsing a resume.

New Comp Customer Status	Use to select the default customer status for any new company component added to the system. For a discussion of Company Status, click here.

Days Since Temp Contact	Enter the number of days that may elapse since the date of last contact before an employee's temp status is changed to No Recent Contact by the system. For example, 60 indicates that if 60 days elapse without contact with an employee, his or her temp status will change to No Recent Contact. For a discussion of Employee Status, click here.

Days Since Direct-Hire Contact	Enter the number of days that may elapse since the date of last contact before an employee's direct-hire status is changed to No Recent Contact by the system. For example, 60 indicates that if 60 days elapse without contact with an employee, his or her direct-hire status will change to No Recent Contact. For a discussion of Employee Status, click here.

Days Since Company Contact	Enter the number of days that may elapse since the date of last contact before a company component's status is changed to No Recent Contact by the system. For example, 60 would indicate that if 60 days elapse without contact with the company, the company's status will change to No Recent Contact. For a discussion of Company Status, click here.

Future Fill Days	Enter the number of days prior to starting an assignment that an employee's temp status should change from Future Filled to Working. Enter the number as a negative since this is a number of days prior to a starting date. For example, -2 indicates that the employee's temp status should change from Future Filled to Working 2 days before the start date of the assignment. For a discussion of Employee Status, click here.

Probably Available Trigger Days	If using the Probably Available Status functionality (Probably Available Status field is checked), enter the number of days prior to the close date of an assignment when the temp status should change from Working to Probably Available. This field is only necessary if you checked the Probably Available Status check box. Enter the number as a negative since this is a number of days prior to a close date (thus, -3 would indicate that the employee's status should change from Working to Probably Available 3 days before the close date of the assignment). For a discussion of Employee Status, click here.

Probably Available Status	Check this box if you want to use the Probably Available Status functionality, which allows a working employee's status to change to Probably Available depending on the number of Probably Available Trigger Days (see next field). A check indicates that you want to use this functionality. A blank checkbox indicates you do not want to use this functionality. Clicking in the checkbox toggles it between checked and unchecked. For a discussion of Employee Status, click here.

Employee Once Per Order	Check this box to restrict the same employee to one assignment per order. An unchecked box allows the same employee to be assigned multiple times per order. Clicking the checkbox toggles it between checked and unchecked.

Filter Service Line by Company Profit Measure	If this is checked, the staffing service rep will only see Service Lines linked to the Company when adding a new order via the Order Add Wizard. If this is checked and their are no Service Lines linked to the Company, the Order Add Wizard will show all service lines. If this option is not checked, the staffing service rep will see all service lines on the Order Add Wizard. Note: This option is only selectable on the Parent Staffing Service. The option is grayed out on the other staffing service levels (although the checkbox does update to show the selection made at the Parent level).

Outlook Integration	Determines whether the Staffing Service allows transferring an Activity (Allow Activity Integration) or Company Rep (Allow Company Rep Integration) to Outlook. NOTE: You can still determine Activity and/or Company Rep Integration access on a staffing service rep by staffing service rep basis by using StaffSuite's security features. Check the box to allow integration. You may allow it to both, either, or neither Activity and Company Rep.

ACA Corporation Master	Indicates the Corporation that is used as the primary one of the ACA Update Process. It is also used for end-of-year reporting. Use the droplist to select the Corporation.

Profit Measure Type	Select the type of profit measure you want displayed on the Assignment Basic screen and in the Assignment Add Wizard. You can select from margin percent, markup percent, or margin dollars per hour. Note: You may only select one of these options.

Work Week Begin Day	Use to select the day of the week that the Staffing Service's work week begins.

Regular PayBill Code	Use to select the PayBill code that will default for regular hours (not overtime, bonus, etc.). When you enter a timesheet in the PayBill division, this is the PayBill code that will default into the grid for regular hours. This field can only be edited at the Parent Staffing Service level.

Overtime PayBill Code	Use to select the PayBill code that will default for overtime hours. When you enter a timesheet in the PayBill division, this is the PayBill code that will default into the grid for overtime hours. This field can only be edited at the Parent Staffing Service level.

Doubletime PayBill Code	Use to select the PayBill code that will default for doubletime hours when using TurboTime. Only those PayBill codes set up as a doubletime type will appear on the drop-list. This field can only be edited at the Parent Staffing Service level.

Direct-Hire PayBill Code	Use to select the PayBill code that will default for direct-hire transactions. This field can only be edited at the Parent Staffing Service level.

ACA Fee PayBill	Use to select the PayBill code that will be used for ACA Cost Recapture. This field can only be edited at the Parent Staffing Service level.

ACA Fee	These fields are only active for the Parent Staffing Service. Child Staffing Services display this information, but as read-only fields. The ACA Fee area allows you to select how the ACA Fee will be presented on invoices and how it will be calculated. The selection here defaults to the Company (which then defaults to the Assignment), but can be changed at the Company and Assignment levels. In the Invoice Method field, use to select whether you want the ACA Fee displayed with each line item on the invoice (Line Item) or displayed only as a total (Invoice Total). In both cases, the ACA Fee total is shown on the invoice. This determines whether you want it listed on each line item as well. NOTE: By default, Invoices display the ACA Fee on the line item. If your invoices continue to display the ACA Fee on each line item, even when you have selected Invoice Total, then your invoices need to be customized to take advantage of the Invoice Method functionality. If this is the case, please open a case with Bond Support. In the Rate field, select the amount of the fee and how it should be applied. If the $ radio button is checked, the system applies the amount listed to each billing unit (e.g. hour). If the % radio button is checked, the system applies the percentage amount listed to the billing amount. For example, if you enter 2.00 into the amount field and select the $ option, StaffSuite adds a 2.00 ACA Fee per billing unit (e.g. hour). If you enter 2.00 into the amount field and select the % option, StaffSuite adds 2% to the billing amount to calculate the ACA Fee.

Regular Bill Rate Factor	Select the type of profit measure you want to use to automatically calculate the bill rate. You can select from margin percent, markup percent, and margin dollars per hour. You can also select not to automatically calculate the bill rate. NOTE: You can always manually adjust any auto calculation performed by StaffSuite. Click here for more information on Calculating Bill Rates.

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