Maintain WorldLink and TimeKeeper Login allows you to set up or edit information allowing the employee to access and submit his/her personal information on your staffing service's WorldLink Web site, and to submit timesheets online through the TimeKeeper module. One User ID and Password is used to access either add-on application so users only have to learn and remember one password.

Maintain WorldLink and TimeKeeper Login is treated as an activity and tracked within the system so you can audit any changes to employee account information.

NOTE: The WorldLink functionality is only necessary if you have purchased the WorldLink module. The TimeKeeper functionality is only necessary if you have purchased the TimeKeeper module.

NOTE: A secondary source employee will not have access to the Activate WorldLink field since secondary source employees are restricted from WorldLink.

For more information about WorldLink, click here.

For more information about TimeKeeper, click here.

Activating the Employee's Login

1. The Activate WorldLink field determines whether the employee can log on to a WorldLink website using their User ID and Password. A check in the box indicates the user is active (and can log on). An empty box indicates that the employee is not active (and may not log on). Clicking the box toggles it between checked and unchecked.

2. The Online W-2 field determines whether this employee will receive an online W-2 (via WorldLink) rather than a printed one. The field is only active if the Staffing Service Rep has permission to override this setting. A check indicates that the employee will receive an online W-2. An unchecked box indicates that the employee will receive a printed W-2. Clicking the box toggles it between checked and unchecked.

3. The Activate TimeKeeper field determines whether the employee resource can log in to TimeKeeper to enter their timesheet using this User ID and Password. This option will only be blank for a new employee; in that case this employee's record will not be sent to TimeKeeper. Use  to select Enabled from the drop list which will give this employee access to TimeKeeper, and send this employee's record to TimeKeeper if they are filled on an assignment. Use  to select Revoked from the drop list which will remove this employee's access to TimeKeeper (the system actually sends a blank password to TimeKeeper that prevents the employee from logging in with the password they were using).

NOTE: Depending on how the system administrator has configured your TimeKeeper Configuration, users and their passwords can be sent automatically to TimeKeeper on an hourly or nightly basis, or can be set up not to auto send, but to wait for the Send Data to TimeKeeper to be launched manually. Whenever information is sent to TimeKeeper, all employee User IDs and Passwords that are associated with the filled assignments are transferred, PLUS the User ID and Password of any employee whose information in this screen has been changed. This is to ensure that you can control who has access to the TimeKeeper module. If you wish to revoke a users ability to log in to TimeKeeper, you must set their Activate TimeKeeper field to Revoked, AND you must Send Data to TimeKeeper, either manually or automatically.

Maintaining the Employee's Login

1. In the User ID and Password field, enter the ID and password that the employee will use to log on to either WorldLink or TimeKeeper. The User ID must be at least 5 characters long and may be the employee's email address (if desired). User ID is NOT case-sensitive. The Password must be at least 5 characters long and contain at least 1 numeric character. Conversely, you can simply click Auto Generate to allow StaffSuite to automatically create a unique User ID and Password.

2. In the E-Mail field, enter the employee's email address.

3. In the Explanation field, use to record the information about the Login maintenance.

4. In the Result field, use to record the end-result of your additions/edits to this window (e.g. are you creating a new login, changing login information, deactivating an account, etc.).

5. In the Notes field, type any comments about the activity (optional). Click the  icon to expand the field in a re-sizable dialog where you can enter and view all your text and use spell checking. Click here for more information about the re-sizable dialog and spell checking.

6. If you want to add an activity to follow-up the Maintain WorldLink/TimeKeeper Login activity, use the fields in the Next Activity To Do area. This is optional. For more information on using the Next Activity To Do fields, click here. You can also send the next activity information to your Exchange calendar. For more information on using the Exchange Integration fields, click here.

7. Click OK to complete the activity.

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