Vendor Basic Screen

Click here to return to the Vendor Basic main topic page.

Branch View Vendor Structure Number Parent	Branch: This read-only field indicates the branch servicing this vendor. Clicking the View Vendor Structure button opens a window that displays a tree-view of the vendor structure of which this vendor is a part (either as a parent or a division). For more information, click here. Number: This read-only field displays the vendor's ID number, which is assigned when the vendor is added. This number is system-defined and may not be changed. The Parent field is only available if the vendor is currency is not a Parent level vendor. This field displays the name of the vendor component that serves as Parent to the vendor in currency. Clicking on the Parent button causes the Vendor Basic window for the parent vendor to display.

Name Level Alias	The Name field displays the name of the vendor in currency. You can change the name by editing the field. Level indicates whether the vendor is a division or parent. Level is set-up when you add the vendor and may not be changed. The Alias field determines how the vendor will be sorted in Look Ups and reports. This is helpful for differentiating between multiple locations of a vendor, or for ensuring that all vendors whose name begins with "The" are not sorted together. For example: Vendor Name = The Acme Group, Alias Name = Acme Group.

Addresses...	Displays the vendor's address. Since a vendor may have several addresses (remit to, physical, other), you can select the type of address to display by clicking in the address type drop-box. To edit the address, click the Addresses... button. This displays a small window allowing you to select the address type you want to edit and displaying the current information for editing purposes. If you want a quick view of all existing addresses for this vendor, click . This displays a small read-only table listing each address associated with the vendor. You can close the table by clicking anywhere outside of the table.

Phone Numbers	Displays the phone number(s) of the vendor. Since a vendor can have different types of numbers stored (Main Phone, Fax, Other), you can select the type of number to display (and edit) by clicking . Once you have selected the type, you can edit the number directly in the phone field. If you want a quick view of all existing phone numbers for this vendor, click . This displays a small read-only table listing each phone number associated with the vendor. You can close the table by clicking anywhere outside of the table.

Main Contact	Displays the name of the vendor rep who will be your staffing service's main contact at the vendor. To select another vendor rep, click and select a rep from the list provided (there is also a link to add/edit/delete a representative). Click here for more information on adding a vendor rep. Clicking Main Contact causes the Vendor Rep Basic window for the vendor rep to display.

Internet	E-Mail contains the email address for the vendor component, as opposed to an email address for an individual vendor rep (although if the rep's E-mail address IS the address for the vendor, you can enter the rep's E-mail address here) . Clicking will launch your email program (e.g. Exchange) with the vendor's email address in the "To" field. Home Page displays the URL for the Internet home page of the vendor. To change the home page URL, click . This displays the Vendor Internet Information window where you can add URL's, remove them, and edit them (as well as change the home page URL). Clicking on Home Page opens your Internet browser to the URL listed in the Home Page field.

Status	This field shows the current status for the vendor. The following are valid statuses for the vendor: None: This is the default when a vendor is added and indicates that the vendor has does not have any associated assignments. Active: The vendor has at least one open, filled or closed assignment. Inactive: The vendor is no longer approved for use and the vendor has no filled or open assignments. You can change the status by clicking . This opens the Change Vendor Status window.

Terms	Displays the payment terms for this vendor. The options in the drop-list are user-defined and can be changed using StaffSuite's Edit List functionality. The Notes field can be used for any information about the payment terms that are specific to this vendor. Click the icon to expand the field in a re-sizable dialog where you can enter and view all your text and use spell checking. Click here for more information about the re-sizable dialog and spell checking.

TIN - Tax Id Number	This is the Vendor's Taxpayer ID (TIN) for 1099 purposes (also known as the Employer ID#). The field must contain nine numeric characters. The TIN is entered at the parent level and defaults to the Division level.

Relationship Profiles Additional Info.1 Additional Info.2	Click Relationship to access the Vendor Relationship Manager. The Profiles button allows you to access the skills, industries and occupations provided by the vendor. Click Additional Info.1 to view/edit any Vendor UDFs assigned to the Additional Info.1 screen. Click Additional Info.2 to view/edit any Vendor UDFs assigned to the Additional Info.2 screen.

Last Contact	Displays (read-only) the last action taken associated with this vendor, including the date that it occurred (note: the second date field indicates how long ago the action took place). These fields are automatically updated by the system as you perform vendor activities.